A visual list of everyone you work with is a surprisingly handy thing.
When you build a Names & Faces directory you can choose exactly what information to show on people's profiles. From building employee directories for companies like M&C Saatchi, King James, Innocent Drinks, G2 Crowd and Yuppiechef – here’s a list of the 10 most popular fields.
We could write many posts about the power of remembering someone’s name. It's just a brilliant thing. From new joiner to the CEO, remembering a name can unlock a whole lot.
A pretty vital aspect of who’s who at work: Job Titles. We aren’t what we do. But in a work context, people do need to know what you're up to.
Adding Team and/or Department information allows you to filter and view groups. For example, you could tag everyone in Marketing or IT or the cross-departmental team working on a particular brand.
"“Names & Faces has been the most helpful in that it enables anyone to quickly go in and find who they need. It has enabled more integrated sharing of ideas across teams,” – Taryn Walker, MD at King James.
If your company has a couple of locations, you’ll be able to reflect this in your directory. For example, everyone in the Cape Town or London team can be viewed and scrolled - handy if you’re about to visit and want a quick reminder of who’s who.
If you’re part of a large organization that has a very large building, another expression of location we’ve seen folks find useful is to add 'Where to find me' and specify a desk location, floor or room.
Good ol’ email. Love or hate your inbox, it’s useful to be able to tap to email anyone in your organization - and to do so from mobile or desktop depending on where you are.
Names & Faces isn't a communication tool but we make it easier for everyone within an organization to reach out to people on the channels they use every day.
We recommend including one or more contact numbers for each person in your organization. This could be their mobile, office phone or extension number. Like email, having details at your fingertips, with one-tap-to-contact, saves time spent saving/hunting for numbers in your phone's contacts book.
Different businesses and organizations adopt different tools for collaboration. For many these days, Slack is the king of the barn. We use it at Names & Faces. And Slack use Names & Faces for their employee directory. Meta.
Whatever your businesses uses, add a field to make it easy to reach out on the tools you’d like your team to use every day:
Names & Faces directories allow you to view certain groups of people - including those that have recently joined the company. To activate this feature, simply include start date information, for everyone you plan to add to your directory, in your data source.
Another useful group view is upcoming birthdays. It’s a little thing - but a quick check at the beginning of the week might help you to remember to wish someone when you see them (or to get baking!). To activate this feature, simply include date of birth information, for everyone you plan to add to your directory, in your data source.
A 2018 survey from Culture Amp and Paradigm measured employee experience across many different factors – including diversity, inclusion and belonging – and found that belonging factors, such as a sense of acceptance and inclusion within the company, were strongly and consistently correlated with employee engagement.
Having a little Bio per person in your organization is a great way to spark engagement.
And that's the top 10. In the words of Michelle Alexander, one of our implementation specialists at Names & Faces: “If someone was to have all of those fields, it would be a very good app!”.
Ready to spark some connection in your organization?