Ten popular fields for employee directories

Marina Pape
,
September 18, 2019
Head of Marketing

A visual list of everyone you work with is a surprisingly handy thing.  

When you build a Names & Faces directory you can choose exactly what information to show on people's profiles. From building employee directories for companies like M&C Saatchi, King James, Innocent Drinks, G2 Crowd and Yuppiechef – here’s a list of the 10 most popular fields.

1. First Name & Surname

We could write many posts about the power of remembering someone’s name. It's just a brilliant thing. From new joiner to the CEO, remembering a name can unlock a whole lot.

Names & Faces directories display first and last names up top – and you can see them from thumbnail view, too. 
Names & Faces directories display first and last names up top and you can see them from thumbnail view, too. 


2. Job Title

A pretty vital aspect of who’s who at work: Job Titles. We aren’t what we do. But in a work context, people do need to know what you're up to.

Whatever this is in your workspace or organisation, you’ll be able to customise Job Titles and map them to the data you upload.
A pretty vital aspect of who’s who at work is your Job Title.

3. Team or Department

Adding Team and/or Department information allows you to filter and view groups. For example, you could tag everyone in Marketing or IT or the cross-departmental team working on a particular brand.

Adding information about your people’s Team and or Department allows you to filter and view groups
Adding information about your people’s Team and or Department allows you to filter and view groups.

"“Names & Faces has been the most helpful in that it enables anyone to quickly go in and find who they need. It has enabled more integrated sharing of ideas across teams,” – Taryn Walker, MD at King James.

4. Office / Location

If your company has a couple of locations, you’ll be able to reflect this in your directory. For example, everyone in the Cape Town or London team can be viewed and scrolled - handy if you’re about to visit and want a quick reminder of who’s who.

If your company has a couple of locations, you’ll be able to reflect this in your directory.
If your company has a couple of locations, you’ll be able to reflect this in your directory.

If you’re part of a large organization that has a very large building, another expression of location we’ve seen folks find useful is to add 'Where to find me' and specify a desk location, floor or room.

5. Email

Good ol’ email. Love or hate your inbox, it’s useful to be able to tap to email anyone in your organization - and to do so from mobile or desktop depending on where you are.

Names & Faces isn't a communication tool but we make it easier for everyone within an organization to reach out to people on the channels they use every day.

6. Contact Number

We recommend including one or more contact numbers for each person in your organization. This could be their mobile, office phone or extension number. Like email, having details at your fingertips, with one-tap-to-contact, saves time spent saving/hunting for numbers in your phone's contacts book.

7. Communication channels

Different businesses and organizations adopt different tools for collaboration. For many these days, Slack is the king of the barn. We use it at Names & Faces. And Slack use Names & Faces for their employee directory. Meta.

Whatever your businesses uses, add a field to make it easy to reach out on the tools you’d like your team to use every day:

  • Zoom (Personal room link)
  • Slack
  • Skype for Business
Whatever your businesses uses, add a field to make it easy to reach out on the tools you’d like your team to use day to day
Add a field to make it easy to reach out on the tools you’d like your team to use day today.

8. View New Joiners

Names & Faces directories allow you to view certain groups of people - including those that have recently joined the company. To activate this feature, simply include start date information, for everyone you plan to add to your directory, in your data source.

Names & Faces directories allow you to view certain groups of people including those that have recently joined the company
View Groups > Recently Joined to see who's new to your organizations

9. Upcoming birthdays

Another useful group view is upcoming birthdays. It’s a little thing - but a quick check at the beginning of the week might help you to remember to wish someone when you see them (or to get baking!). To activate this feature, simply include date of birth information, for everyone you plan to add to your directory, in your data source.

Another useful group view is upcoming birthdays
View Groups > Upcoming Birthdays to be on the front foot with celebrations.

10. Bio / About me

A 2018 survey from Culture Amp and Paradigm measured employee experience across many different factors – including diversity, inclusion and belonging – and found that belonging factors, such as a sense of acceptance and inclusion within the company, were strongly and consistently correlated with employee engagement.

Having a little Bio per person in your organization is a great way to spark engagement.

Having a little Bio per person in your organisation is a great way to get to know your people.
Bio / About me fields are typically towards the bottom of a profile.

And that's the top 10. In the words of Michelle Alexander, one of our implementation specialists at Names & Faces: “If someone was to have all of those fields, it would be a very good app!”.

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